How to add fields that are only visible in workflow steps
Objective: To outline the Gravity Forms "Visibility" settings for forms and it's impact on Gravity Flow workflows.
1. Create a new Gravity Form.
Or, Edit an existing form :
2. Add a field or fields of your choice.
3. Select a “Visibility” settings are under "Advanced" -> "Visibility" for the particular field.
4. “Visibility” settings has three choices:
- Visible (default),
“Visibility" Settings options Explained :
Visible: This is selected by default. This allows the field to be visible by all.
Hidden : When this is enabled, the field will not be visible to anyone. Gravity Forms validation logic still applies even though the field is invisible.
Note: if a hidden field is made mandatory, an error message 'There was a problem with your submission. Errors have been highlighted below' will show up during form submission and no field will be highlighted.
Administrative : Items with this setting will be Only visible on the Gravity Forms entry detail page.
For Gravity Flow you can use these fields like “visible” fields in workflow steps - just select them in the display fields and editable fields settings.
Note: When using Gravity Flow workflows, fields that are set to "Administrative" can be used in cases where feedback may be required from Gravity Flow assignees.
Summary: "Visibility" settings for a "Gravity Forms" field have been explained above.